Descriptions of MJ Volunteer Positions

MJ has many great opportunities for parents to become involved in their children’s education – these can range from a couple of hours spent from home to greater involvement leading a committee.

For more information about any of these please contact Karin Bileski, principal, and she can direct you to the appropriate person. Some volunteer positions below are available for community members so feel free to share the information with individuals who do not have children attending MJ.  If one of these positions does not suit you, but you would still like to become involved please attend one of our School Council meetings, speak to your child’s teacher or contact Mrs. Bileski.

School Council Chair

The role of the Chair is to:

  • Chair School Council meetings
  • Provide leadership to the School Council and its members
  • Monitor the implementation of School Council decisions
  • Prepare an agenda, in cooperation and consultation with the Principal, and distribute it to all School Council members at least one week prior to each meeting
  • Ensure that the minutes of School Council meetings are recorded and uploaded to the school website
  • Ensure that a copy of all minutes and records of financial transactions are available to any person at the school
  • Meet regularly with the school Principal to discuss agendas and School Council activities
  • Establish additional School Council meetings as required
  • Represent the School Council at the Waterloo Region Assembly of Public School Councils (WRAPSC) in the role of Assembly Representative or delegate this role to another parent/guardian representative on the School Council with the permission of the other members of the School Council (more information about WRAPSC can be found below).
  • Consult with the parents/guardians in the school about matters under consideration.
  • Consult with Board staff and trustees, as required.
  • Work with the Principal to follow/establish election procedures for the following school year.
  • Assist with maintenance of a list of volunteer positions at the school.

Time involved – Six – Seven- monthly meetings on the third Wednesday of the month. Door open at 6:45pm. Childcare is available.

Regular time involved in communicating with the school principal or other parents. Much can be done electronically at any time of day.

Co- Chairs for 2017-2018, Sunnie Hallmand and Bill Halford.

Interested parents may put their name forward for 2018-2019. 


The role involves:

  • Work in partnership with jobs listed above.
  • Act for the School Council Chair when s/he is unavailable.
  • Involvement in a School Council event or committee if possible.

Time involved – Seven-Eight monthly meetings on the third Wednesday of the month. Childcare is available. Otherwise time commitment depends upon how the Chair and Co-chair share duties.

Bill Halford – current co-chair


The role includes:

  • Budgeting – meeting with school administration and School Council co-chair to prepare the draft budget in consultation with School Council.
  • Deposits – working with fundraisers to ensure that all monies received are verified and deposited in a timely manner.
  • Payment of expenses – reviewing all payments made through WRDSB accounts and ensuring all are approved expenses.
  • Reporting – preparing monthly reports for School Council.

Meetings – attending as many School Council meetings as possible to present budget information and provide updates to attendees.

Time involved – Attend as many of the School Council meetings as possible to share a budget update. About 1-2 hours a month done at the convenience of the treasurer (some months more, some less).

2018-2019 Role is shared by Jenna Muegge and Dale Babiy


The Secretary is responsible for: documenting the minutes from the monthly School Council meeting; having the minutes reviewed by Co-Chairs and Principal; and sending to the Head Secretary to publish on the web site. The minutes should document: attendees; motions put forward and whether they have passed or failed; key information from discussions; and follow-up actions assigned to attendees of the meeting.

Time involved – Seven-eight monthly meetings on the third Wednesday of the month. Secretary will be there from 7-8:30 pm. Childcare is available.

At any time of day the secretary can finish each meeting’s minutes and share them electronically.

2018 – 2019 Position shared by Jill Paul and Shannon Gustar

School Council Member-at-Large (10 Voting Members Needed)

  • In addition to the executive positions described above, MJ has voting members on its School Council. These are parent members who commit to attending Council meetings whenever possible, engaging in discussion at the meetings, and voting where necessary.
  • The Members-at-large are elected/acclaimed at the first School Council meeting of the year.
  • All MJ parents are welcome to attend School Council meetings and engage in discussions even if they are not voting members.

Time involved – Attend as many of the School Council meetings as can. There are seven to eight monthly meetings on the third Wednesday of the month at 7 pm.

Positions are vacant. 10 members to be voted in on Oct. 24, 2017

School Council Community Member

  • Attend MJ School Council meetings and provide community input.

Time involved – Attend as many of the School Council meetings as can. There are seven to eight monthly meetings on the third Wednesday of the month at 7 pm.

Fundraising Committee

School Council currently has an ad hoc fundraising committee that is trying to coordinate all School Council fundraising efforts so that parents are aware from the start of each year what the fundraising ventures will be. Any parent is welcome to join this committee, whether or not they attend School Council meetings.  The committee is responsible for selecting the events/activities – not for running the events.

Time involved – Meetings will take place outside of school hours a few times per year.

The committee is currently active, but anyone is welcome to join the committee



On Fridays we have Pizza for Everyone – a much-loved part of the week for all. There are a number of aspects of the pizza coordinator role and they can be shared among multiple coordinators or delegated to volunteers by a single coordinator or co-coordinators.

  • Photocopy, collate and staple envelopes to forms.
  • Deliver Ziploc bags with teacher letters, forms and envelopes to classrooms.
  • Ask office staff to arrange for student helpers as needed.
  • Find 4-8 volunteers for the pizza cycles.
  • Get class lists from the office and process the orders. Record each child’s pizza and apple order.
  • Get cheques and cash ready for deposit.
  • Tabulate the orders by class and track down missing orders by emailing the teachers. The Pizza for Everyone program is intended to include a response from every student.
  • Place the order: total the order and place it with the pizza provider.
  • Have treasurer prepare cheques.

Time involved – There are two order periods per year and each period requires 15-20 hours by the co-ordinator. Much of this is at the school during school hours.

Position is filled.


  • 4 to 8 volunteers are needed.
  • Supervise the distribution of pizza and apples on Fridays (Thursdays for weeks with Friday PA days).

Time involved is 40 minutes once per month on a Friday as long as there are at least 4 volunteers.

Positions are vacant.

Movie Nights

This is a new position. MJ’s School Council would like to begin hosting movie nights for MJ families.  Working with the school administration, the coordinator(s) would pick 2 or 3 dates through the year to show the movies and would select the movies.  While movies are shown in the gym, parent workshops could take place in the library for parents who are interested.  The movie coordinator could work with the principal and other MJ volunteer groups to consider topics and speakers for the workshops and could survey the school community to consider the interests of parents.

Time involved – much of the work could be done at the convenience of the volunteer. Time is unknown since this is a new initiative.

Position is vacant.

Parent Member of Safe, Caring and Inclusive Schools Team

  • All schools in Ontario are required to have Safe, Caring and Inclusive Schools (SCIS) teams that focus on promoting a positive school climate at the school.
  • Members of these teams are administrators, teachers, Educational Assistants, parents, community members and students.
  • Ideally our new parent(s) will have children in kindergarten or the primary grades (grades 1-3) at MJ.
  • No special experience is required. We are simply looking for someone who believes in the importance of a positive climate for all members of the school community.

Time involved – attend 5-6 meetings throughout the year, likely during or just after school hours. Some activities, communication between meetings.

Position is filled by Karen McLeod and Harish Pawagi

Community Member of Safe, Caring and Inclusive Schools Team

  • Please see above for information about the SCIS team.
  • A community member is someone who does not have a child at MJ and who does not work at MJ. We have had one community member on our team for the last 3 years who will not be returning for the 2017-2018 school year.
  • We are looking for a community member who lives or works in the catchment area of MJ, has an interest in the positive development of the MJ catchment area, and/or has an understanding of the MJ community or members of the MJ community. Experience in community development would be a great asset, but is not required.   We are looking for someone who believes in the importance of a positive school climate for all members of the school community.

Time involved – attend 5-6 meetings throughout the year, likely during or just after school hours. Some activities, communication between meetings.

Position is held by Jennifer Hepditch

Waterloo Region Assembly of Public School Councils representative for MJ

  • The Waterloo Region Assembly of Public School Councils (WRASPC) is an umbrella organization whose purpose is “to assist all School Councils of the WRDSB to further their support of student achievement through parent engagement. This engagement includes parent involvement at the board level, school level and classroom level, as well as involvement with their children’s learning at home.”
  • WRAPSC meetings are open to the public, including as many parents as want to attend from any one school. However, each school has one vote at WRAPSC meetings, and MJ has found in the past that it is useful to have 1 WRAPSC representative, who is a member of School Council, and who will attend each WRAPSC meeting and then report back to the MJ community on what is learned (either through a brief written report or through an oral report at our School Council meeting).
  • Being the WRAPSC representative for MJ allows a parent to have a better understanding of what is going on within the whole school board, and provides a glimpse at interesting activities being undertaken by other School Councils at schools in our board. School Board officials often make presentations at WRAPSC meetings which allows representatives to hear first-hard about how our board is managing issues related to our children’s education.
  • More information can be found about WRAPSC from the board website:

Time involved – attend WRAPSC meetings 6 times a year: the first Tuesday of October, November, February, April and May and the second Tuesday in January. Meetings run from about 7-9 pm at Forest Heights Collegiate Institute.

Position is vacant.

Math Kits

Math kits allow for parents and students to have a hands-on connection with fun activities that support the various math strands.

The Coordinator’s role involves:

  • Find volunteers
  • Set up check-in/check-out binder
  • Review with volunteers how to run a math kit check-in/check-out session with students
  • Help replace broken/missing pieces
  • Ensure volunteers have checked all math kits and replaced missing/broken pieces at end of rotation.

Time involved – 15-20 hours, co-ordinator is busiest at the beginning and end of each rotation.

Position is filled by Harish Pawagi


There are two volunteers per 12 week rotation:

  • One volunteer goes to each of the classrooms to collect math kits and returns them to the other volunteer in the old computer lab room
  • The other volunteer checks the math kits for contents, and working together they check the Math Kits into the computer
    • If nothing is missing from the kit, put it in the correct filing box in the cabinet
    • If there is something missing from the math kits, create a sticker to put into the child’s planner, and place kit in missing pieces bin
    • Also create labels for all students who forgot to return their math kit
  • Once all the kits are checked in, one volunteer can go get batches of kids to pick out new math kits
  • The other volunteer can check-out the math kits
  • Once a month volunteers need to go through the kits to replace missing pieces, instructions/cards, etc.

Time involved – once a week for 12 weeks, 1-1.5 hours/week, option of Tues, Wed or Thurs morning, plus several hours at the end of the rotation to make sure the kits are complete. Positions have been filled by Noor, Gisela and Farhan.

Grade 3’s – October to December –

Grade 2’s – January to March

Grade 1’s – April to June



Organizing Committee

Several parent volunteers are needed to help organize the annual Science, Technology, Engineering, and Math (STEAM) Fair which takes place in March.

Tasks to be assigned include:

  • Entering data base of project entries
  • Creating a spatial plan for the fair set up
  • Distributing project boards to students
  • Recruiting and organizing event judges
  • Coordinating orders and info packages with the school office
  • Co-ordinating event volunteers
  • Assisting with set up and take down for the event.

Time commitment – two or three brief meetings from January to March, set at the convenience of the volunteers in addition to sharing the tasks above. Some time may be required during school hours as well as on the night itself.

Positions Filled by Karen McLeod and committee.


Three parents are needed to help with set up, three with clean up and three during the event.

Time involved – set up takes place at the start of the school day, the event is in the evening with clean-up following that.

Positions are vacant.

Strong Start

Do you love to read and help kids 1-on-1? Strong Start is a program where volunteers meet with the same SK or Grade 1 student for thirty minutes each week for 10 weeks to play games that improve literacy.

Coordinator’s role is:

  • Find volunteers
  • Organize matching volunteers to students and create the volunteer schedule
  • Data entry
  • Planning the celebration that finishes every strong start year.

Time involved – 20 hours (5 hours each in the months of September, January, February and May). The majority of this time can be done from home, during or outside of school hours.

Position is filled by Ms. Keta and Anne Schott


  • Work with one student to improve literacy.

Time involved – 10 sessions in Fall and 10 in Spring, during school hours. Each session is 30 minutes.  Days and times are flexible to accommodate volunteer’s schedule.

Positions are filled

Moveathon Coordinator

The Moveathon typically takes place in February or March.

The Coordinator’s role is:

  • Booking and advertising the Move-a-thon in conjunction with the agency providing the DJ services.
  • Recruiting volunteers to execute the move-a-thon on the given day
  • Creating a schedule for classes to attend the move-a-thon
  • Organizing the sales booth for glow materials if so desired by school
  • Collecting pledge envelopes, counts money and calculates proceeds to be distributed to designated school initiatives
  • Recruiting volunteers to assist with pledge calculations if needed

Time involved – 10-14 hours

Position is vacant.


  • Assist on the day of the move-a-thon with the students, or
  • Assist with counting pledges.

Time involved – about two hours per volunteer for either role.

Positions are vacant.

Grade Six End of Year Celebration

A simple ceremony is held every year to honour Mary Johnston’s Grade Six students as they move on to Senior Public School. It is held in the gymnasium during the school day with immediate family attending. The following volunteers are required to ensure the event runs smoothly:

  • Ordering/Purchasing Supplies: One grade 5 or 6 parent to order a simple cake, purchase lemonade, bottled water, cutlery, napkins, paper plates and two tablecloths. All purchases to be discussed with school secretary/principal and will be reimbursed.
  • Decorating: At least 2 grade 5 or 6 parents to order/purchase simple décor items and decorate on the morning of the graduation ceremony. Decorations are effective but minimalist.
  • Servers: two grade 5 parents are required to serve cake and lemonade after the graduation ceremony.
  • Stage Skirt: One volunteer is needed to ensure the stage skirt is in good condition prior to the ceremony and ensure any repairs are done.
  • Yearbook: A Grade 5 or 6 parent is needed to create a yearbook in print or CD format. Pictures are mainly of the Grade 6 camp experience, so yearbook is usually put together at end of June. There is plenty of flexibility with the format of this task. The main goal is to give graduating students a keepsake from Mary Johnston. There is a budget for this endeavor.

Time involved – some of these must take place during school hours on the day of or during the event. Some may be done at the convenience of the volunteer.

Positions are vacant.

Coffee and Kleenex for Kindergarten parents

Organize coffee for first Friday of the school year, meet with kindergarten parents to provide an opportunity to ask questions and “commiserate” about children beginning their school years.

Time involved – two hours

Position is filled

Used Book Sale

The Used Book Sale provides money for Mary Johnston’s home reading program.

The Coordinator(s) role:

  • Recruit volunteers for set up, tear down and selling shifts.
  • Coordinate with school administration and teachers to organize dates, location, storage for books, and arrangements for classes or after school programs that may need to be moved due to sale.
  • Sort and categorize donated books for the sale.
  • Make arrangements to provide a cash float for the sale.
  • Confirm use of tables within school or reserve tables through the board.
  • Write and/or design posters and communications to be sent home or read over announcements requesting book donations and advertising the sale.
  • Create a walk-through schedule for teachers to sign their classes up for walk-throughs of the sale.
  • Find solutions for books left over from the sale.

Time involved – 10-15 hours

Position is filled

Set-Up/Tear Down Volunteers

  • set up / tear down tables
  • arrange books for selling / clean up unsold books

Time involved – 2 hours before and after school

Positions are vacant

Selling Volunteers

  • sell books and provide change as needed
  • remind classes of scheduled walk-throughs
  • assist buyers as needed

Time involved – 1-2 hours during the school day or after school

Positions are vacant

End of year event

During some years School Council runs an end of year, school-wide event for all families like Dinner and a Movie or Fun Fair. Anyone is welcome to join the committee to plan and execute the event.

Time involved – The committee will meet outside of school hours. The time commitment will depend upon the scale of the event being planned, but any help that can be provided is appreciated.

Positions are vacant


Volunteers would be needed for set-up, clean-up and helping during the event.

Time involved – 1-2 hour shifts.

Positions are vacant

Spirit Wear

Liaise with MJ staff, families and the spirit wear company regarding potential design and orders and oversee the order process.

Time involved – 6 hours

Position is filled

School Sign

Change the sign in front of the school.

Time involved – 1 hour, 2-3 times/month, during school hours.

Position is filled

Meet the staff night


  • Organize snacks, water and coffee donations on behalf of School Council for Meet the Staff night and volunteers to set up, clean up and staff the food tables.
  • Organize information tables and volunteers for information tables. Information tables have been School Council, SCIS and Strong Start, but could include Math Kits or other areas.
  • Create signs and announcements about the event.
  • Assist School Council Chair with updating volunteer list for the information list. Time involved – 5 hours plus time spent at the event (depends on the number of volunteers) 

Volunteers will be needed for set up and clean up and working at the food tables. Students can assist as volunteers. Information tables will need to be staffed by those familiar with the area.

Position is vacant

Volunteers will be needed for set up and clean up and working at the food tables. Students can assist as volunteers.  Information tables will need to be staffed by those familiar with the area.

Nutrition for Learning

 Program Coordinator(s)

  • Apply for grant from Nutrition for Learning
  • Coordinate school fundraiser or create a proposal for contribution from the school council or community
  • Create a monthly budget
  • Plan weekly menu, in accordance with the NFL program guidelines
  • Complete all grocery shopping each week
  • Track program income, expenses, numbers of students attending program daily and total volunteer hours contributed each month
  • Keep track of program related receipts
  • Submit receipts to school administration and WRDSB accountant for monthly reimbursement
  • Submit receipts to Nutrition for Learning liaison quarterly
  • Collaborate with school personnel
  • Complete monthly Student Nutrition Program reports
  • Complete Food Safety certification
  • Draft all communication as required
  • Ensure all allergies are noted and staff and volunteers are aware
  • Coordinate schedule of all NFL volunteers and communicate with volunteers regularly
  • Provide updates to school council as required

Time involved – 5 hours/week. This volunteer role is completed in accordance with your personal schedule – does not need to be done during program hours.

This position is currently filled 

Food Preparation

  • Wash and slice food (cucumbers and cheese)
  • Package prepared food in reusable containers. One of each for each day/class.
  • Store food in fridge

Time involved – 2-3 volunteers, 1 hour/week, 9:10 am, Monday

This position is currently filled

Daily Food Distribution

  • Pack cooler bags and snack bins with food, according to weekly snack menu
  • Distribute to each class
  • Time Involved – 2-3 volunteers, 30 minutes per day, 9:10 am, Monday-Thursday.

This position is currently filled

Student Volunteers

  • collect NFL bags from each class after first nutrition break
  • return bags and bins to NFL room
  • Time Involved -6 volunteers,10 minutes per day, Monday-Thursday.

This position is currently filled

Daily Clean Up

  • Empty all snack bags, containers
  • Ensure all items have been returned
  • Store unused food
  • Clean and refill food containers, as required
  • Tidy NFL snack room

Time Involved -1 volunteer, 30 minutes per day, Monday-Thursday.

This position is currently filled

Weekly Clean Up

  • Thoroughly clean all bins, bags, containers
  • Thoroughly clean fridge and tables, refill gloves, spoons, vinegar bottles
  • Wash floors

Time Involved -1 volunteer, 1.5 hours per week, Thursday.

This position is currently filled